Employment Opportunities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to:

• Provide day-to-day administrative support to the Director of Sales and Sales Managers.
• Maintain and update the sales database (CRM/IDSS), ensuring data accuracy for events, client contacts, and venue bookings.
• Manage the inventory of sales collateral and promotional materials; coordinate reorders as needed.
• Coordinate sales team schedules, meeting agendas, and expense reports.
• Respond to client inquiries, route requests appropriately, and maintain professional client communications.
• Track rental contracts, deposits, certificates of insurance, and related documents.
• Create and organize digital and physical event files, including updates for canceled or postponed events.
• Assist in preparing proposals, presentations, and monthly/quarterly sales reports.
• Support sales events and client visits, including prepping materials and coordinating logistics.
• Act as a liaison between the Sales Department and other departments such as Event Services and Marketing.
• Attend weekly Sales, Event, and Marketing meetings.
• Place and manage event holds in the booking system under direction of the Director of Sales.
• Provide support during trade shows, familiarization tours, site visits, and other activations hosted by the department.
• Perform other duties as assigned.

QUALIFICATIONS

Education and Experience:

Bachelor’s Degree in Business, Hospitality, Marketing, or related field preferred. One (1) year of industry-related administrative or sales support experience strongly preferred. Skills and Abilities:

• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; experience with CRM or sales database systems preferred.
• Ability to work effectively both independently and as part of a team.
• Customer-service driven and professional demeanor.
• Ability to adapt to changing priorities in a fast-paced environment.

Computer Skills:

• Advanced proficiency in Microsoft Office.
• Experience with CRM and venue management software a plus.

WORK SCHEDULE & ENVIRONMENT

• Must be available to work flexible hours, including occasional evenings, weekends, and holidays based on business needs.
• Office environment with occasional off-site assignments for events or meetings.

PHYSICAL DEMANDS

• Frequent use of computer and telephone.
• May occasionally lift and/or move up to 25 lbs.
• Standing or walking for extended periods during site visits or special events may be required.

OTHER REQUIREMENTS

• Valid Driver’s License required.
• Bilingual (English/Spanish) preferred but not required.

NOTE: This description portrays in general terms the type and levels of work performed and are not intended to be all-inclusive or to represent specific duties of anyone incumbent. The knowledge, skills, and abilities may be acquired through combination of formal schooling, self-education, prior experience, or on-the-job training.

The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

This position offers a competitive salary. Please complete the application thoroughly and submit a resume to be considered.

Applicants that need reasonable accommodation to complete the application process may contact- 915-534-0628.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor